Accommodations for a Documented Disability and Discrimination Grievance Procedure

Revised 02-09-2015

In compliance with the Americans with Disabilities Act any student that has a documented disability will be granted reasonable accommodations for that specific disability. Unlike local school districts, post-secondary schools are not required to identify student as having a disability or assess the student's needs.

The student must inform PSI prior to needing the academic adjustment in the classroom/lab/clinical that he or she has a disability and needs academic accommodations.

The accommodation request will be reviewed by the Director of Education (DOE) (Mrs. Wells), who is also the ADA Coordinator and the appropriate Program Coordinator or Director; Mrs. Martin (PN Program Coordinator) for the PN Program; Mrs. Lamb (PTA Director and AH Co-Director) for the AMA, MA, MBCS, PhT and PTA programs. The preceding persons will be the ADA Research Committee with (if needed) the assistance of the PSI Overall Section 504 Coordinator (John Spore) to develop a reasonable accommodation plan for the student.

Enrolled students:

It is recommended that enrolled students requesting academic adjustments and auxiliary aids and services should complete the following steps at least ten (10) days prior to needing academic adjustment.

Academic adjustment cannot be retroactive in the classroom as PSI was not aware accommodations were needed.

Students requesting academic adjustments and auxiliary aids and services should complete the following steps during their admissions process so that a Plan of Action (POA) can be completed prior to their first day of class.

New onset disability; students who during their enrollment have a newly developed disability should begin the steps as soon as documentation can be provided to the ADA committee.

Step 1: Complete Request Form.

Complete Disability Academic Accommodations Form (DAAF). This form may be obtained at the front desk, from an Admission Representative or by emailing a request for the form to mwells@proskills.edu. The front desk is the entrance-way receptionist desk immediately following the front door entrance at 1505 Holland Rd., Maumee, Ohio, 43537.

Step 2: Submit hardcopy documentation.

Submit to DOE/ADA Coordinator completed DAAF along with all documentation of disability and any documents that support disability or that could assist with the academic adjustments and auxiliary aids and services. It is recommended that enrolled students requesting academic adjustments and auxiliary aids and services should complete the following steps at least ten (10) days prior to needing academic adjustment. Documentation should be submitted to the receptionist at the front desk who will date stamp the form and submit them to the DOE. Email documentation will not be accepted for this step.

Step 3: ADA Research Committee Review.

The ADA research committee will review documentation and schedule a personal meeting with the student within 5 business days of the stamped documentation to discuss the student's disability. At this time the committee may request additional documentation from the student or applicant. The committee will verify all documentation presented for authenticity. Providing the committee with false information is grounds for termination of an enrollment or denial of acceptance into PSI.

Step 4: Plan of Action (POA)

The ADA Committee Plan of Action will be provided to the student on a timely basis but no longer than 10 days of the time stamped on the DAAF and shall be concurrently provided to the appropriate faculty member(s) with notice that:

  1. They must contact the DOE should they disagree with the student's academic adjustments or services for that particular course;
  2. No individual instructor shall have unilateral authority to deny a student an academic adjustment and/or auxiliary aid or services approved by DOE; and
  3. Any additional process(es) for resolving faculty disputes over what or how adjustments or aids are to be provided for a course will include the student. PSI ADA Research Committee shall update and include in the student's file the date(s) of request(s) for adjustments of services, the nature of each request and supporting documentation, the reason(s) for any denials, and a summary of the process that occurred between PSI and the student.

Step 5: Discrimination Grievance Procedure

If the student believes he or she has been discriminated against, or otherwise wishes to challenge any denial of his or her requests for academic adjustments or services, said applicants and or student shall utilize the PSI Disability Discrimination Grievance Procedure.

Discrimination Grievance Procedure

Revised 11-20-2014

  1. Introduction
  2. Professional Skills Institute ("PSI" ) is an equal opportunity educational institution and complies with all federal, state, and local laws guaranteeing the rights of persons to be free from unlawful discrimination including, but not limited to, Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title IV of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act. Section 504 states, in part, that "no otherwise qualified disabled individual" shall solely by reason of his/her disability, be excluded from participation in, be denied the benefits of, or be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal finance assistance. A copy of this policy and procedure are contained on the policies page of the website at http://www.proskills.edu/grievance.

    The purpose of these procedures is to provide the process for addressing student claims of discrimination based upon race, disability, gender, national origin, age and sex discrimination grievances.

    Student grievances concerning grades are not within the scope of these procedures and should be submitted pursuant to the faculty grievance procedures set forth in the PSI Academic Catalog.

  3. Definitions
  4. Grievance:
    Grievance means a complaint alleging incidents of discrimination, and incidents of discrimination regarding procedure or practice which would be prohibited by the Americans with Disabilities Act (ADA) or the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; and Title IX of the Education Amendments of 1972.
    Grievant:
    Grievant means a student who submits a grievance of discrimination relevant to Americans with Disabilities Act (ADA) or the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; and Title IX of the Education Amendments of 1972.
    Respondent:
    Respondent means any PSI officer, administrator, faculty or staff member acting in their official capacity, or PSI student and alleged to be responsible for the violation(s) alleged in a grievance. The term may be used to designate persons with direct responsibility for a particular action or those persons with supervisory responsibility for procedures and policies in those areas covered in the grievance. In addition, a respondent may also include any third party affiliate of PSI, which is included in PSI's grievance procedure.
    PSI Overall Section 504 Coordinator:
    The Overall Section 504 Coordinator is the individual designated to receive, investigate and to report to the President or his/her designee the grievance for PSI. The Overall Section 504 Coordinator is John Spore, and may be reached at 419-720-6670, 1505 Holland Road, Maumee, OH 43537.
    PSI Additional Section 504 Coordinators:
    The Additional (Program) Section 504 Coordinators are Mary Wells, Director of Education all programs/Director of Allied Health Programs, Deanna Lamb, PTA Program Director, Annette Martin, PN Program Coordinator. Additional Section 504 Coordinators are located at 1505 Holland Road, Maumee, OH 43537 and can be reached by calling 419-720-6670.

    Duties of the Overall Section 504 Coordinator and Additional Program Section 504 Coordinators are:

    • Initiate the commencement of documentation, including but not limited to, gathering of information as to who, what, where, when and why.
    • Meet with student.
    • Initiate a plan of action, if needed.
    • Monitor students' progress for 504 accommodations.
  5. Filing of Grievance
    1. Eligibility for Filing: Any PSI student may file a grievance relating to claims of discrimination under the Americans with Disabilities Act (ADA) or the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; and Title IX of the Education Amendments of 1972.
    2. Pre-Grievance Meeting: Prior to the filing of a written grievance, the grievant should first consult with and have a pre-grievance meeting with persons with immediate supervisory authority related to the grievance. The pre-grievance meeting is completely voluntary, and the grievant may file a grievance under the Formal Grievance Procedure set forth below at any time. Under the pre-grievance procedure the grievant and the immediate supervisory authority will discuss a complaint. If the matter cannot be resolved informally at this level, a written grievance may be submitted to the Overall Section 504 Coordinator referenced in Section D of the definitions section II.
  6. Formal Grievance Procedure
    1. Grievance Filing: All grievances shall be in writing and shall provide the following information:
      1. Name, address and telephone number of grievant(s);
      2. The nature, date and description of the alleged violation(s);
      3. The name(s) of the person or persons responsible for the alleged violation(s);
      4. The requested relief for corrective action; and
      5. Any background information the grievant believes to be relevant.
    2. Time Limit for Grievance Filing: A grievance must be filed within 180 days of the alleged violation. Where necessary and based on the nature of the allegation, PSI may take immediate interim measures to prevent additional discrimination while the investigation is proceeding. Such interim measures shall be designed to not burden the complainant.
    3. Notification of Respondent(s): Upon receipt of a formal grievance, the Overall Section 504 Coordinator shall send the respondent a copy of the complaint and ask the respondent to reply to the charges within 15 calendar days. The respondent will be specifically warned not to retaliate against the grievant in any way. Retaliation will subject the respondent to disciplinary action. The response should include any denial, in whole or part, of the charges.
    4. Investigation: Upon receipt of a grievance submitted the Overall Section 504 Coordinator also will notify the grievant of the receipt of the grievance and the initiation of an investigation into the matter. The Overall Section 504 Coordinator will also indicate a date by which it is expected that the investigation will be completed, which date shall not be later than 45 days from the date of receipt of the grievance unless a later date is agreed to by the grievant. The investigation shall invite the grievant and the respondent to present witnesses.
    5. Completion of Investigation: Upon completion of the investigation, the Overall Section 504 Coordinator shall prepare a report for review by the President or his/her designee. The President or his/her designee shall render a written decision within 10 days of receipt of the Overall Section 504 Coordinator report, if practicable or unless a later date is agreed to by the grievant, which decision shall be transmitted to the grievant and/or alternate contact person if so designated by the grievant.
    6. Appeal of Written Decision: Upon making the final decision, the individual shall transmit it in writing to both the grievant and respondent. Either party may submit to the individual designated to make the final decision, within 10 days of receiving the final decision, an appeal explaining why they believe they have been treated arbitrarily, capriciously, inequitably or in an unfair, unlawful or discriminatory manner.
    7. Maintenance of Written Grievance Records: Records shall be kept of each grievance process. These shall include, at a minimum: the written grievance complaint filed by the grievant, the written response filed by the respondent, and the written finding(s) and/or recommendations of the Overall Section 504 Coordinator. A file of these records shall be maintained in the office of the Director of Education at 1505 Holland Road, Maumee, OH 43537. These records shall not refer to any specific individuals and shall be treated as confidential unless their disclosure is required by law.